Case Study #2: Smook Contractors

Background

Smook Contractors Ltd., a leading civil contractor in Northern Manitoba, Saskatchewan, and Nunavut, manages a workforce of over 90 employees and a fleet of more than 140 vehicles. As a part of the Mullen Group, Smook Contractors has a long-standing reputation for excellence in civil construction, environmental remediation, and aggregate production. However, their recruitment process was outdated, relying on non-fillable PDF forms and manual data entry, which led to inefficiencies and challenges in managing applications.

The Challenge

The recruitment process at Smook was less than ideal and quite time-consuming.

Job applicants at Smook Contractors were required to download a non-fillable PDF form, manually complete it, and submit it via fax or email. They also had to submit their resumes separately, creating a fragmented and cumbersome application process. This not only led to inefficiencies in managing applications but also resulted in delays and potential errors during data entry.

Smook needed a more efficient, streamlined solution that could keep up with their growing operational demands.

Revolutionizing Recruitment with Wizara’s AI-Powered Form Solutions

The Solution

Smook Contractors chose Wizara’s AI-powered form solutions to overhaul their job application process. Wizara offered a quick, easy-to-implement solution that met Smook’s immediate needs while also providing the flexibility for future integration with Transflow Synergize, their Enterprise Document Management System (DMS). Key features of the Wizara application form include:

Resume Attachments: Applicants can easily attach resumes to their applications, simplifying the submission process.
Digital Signatures: The form allows for digital signatures, ensuring authenticity and compliance.
Dynamic Job Position Display: The form dynamically displays the job position based on a query string, ensuring that each application is correctly categorized.
Automated Email Notifications: Completed applications trigger instant email notifications to the Smook HR team, with an attached, easy-to-read PDF of the application, including the embedded resume.

The Results

Efficiency Gains: The time required to process job applications was significantly reduced, allowing HR staff to focus on more strategic tasks.
Improved User Experience: Applicants now enjoy a seamless and user-friendly application process, resulting in a higher number of qualified applicants.
Streamlined Communication: The automated email notifications ensured that all applications were quickly reviewed and responded to, facilitating a more unified approach to recruitment.

Testimonial

"The Wizara Job Application is a helpful recruitment strategy. It offers an efficient way to collect online leads and makes attaching resumes a breeze for applicants. The best part? These applications are instantly shared with our team, ensuring a quick and unified approach to every potential hire."

— Tracey Hinds, Finance & Administration Manager, Smook Contractors

Conclusion and Future Outlook

By implementing Wizara’s AI-powered form solutions, Smook Contractors has not only streamlined their recruitment process but also set the stage for future digital integration. The company plans to explore further applications of Wizara’s capabilities across other HR functions, ensuring that their operations continue to evolve with the demands of their industry.

Contact Us

Transform your hiring process like Smook Contractors did—contact us today for a consultation and see how our AI-powered solutions can make a difference.